{"id":458,"date":"2020-05-12T10:51:28","date_gmt":"2020-05-12T10:51:28","guid":{"rendered":"https:\/\/winatalent.com\/blog\/?p=458"},"modified":"2021-04-02T12:55:55","modified_gmt":"2021-04-02T12:55:55","slug":"what-are-functional-requirements-types-and-examples","status":"publish","type":"post","link":"https:\/\/winatalent.com\/blog\/what-are-functional-requirements-types-and-examples\/","title":{"rendered":"What Are Functional Requirements? Types and Examples"},"content":{"rendered":"\n<p><em><strong>Functional\nrequirements<\/strong><\/em>&nbsp;in an&nbsp;<a href=\"https:\/\/winatalent.com\/blog\/2020\/05\/srs-document-the-what-the-why-and-the-how\/\" target=\"_blank\" rel=\"noreferrer noopener\">SRS\ndocument (software requirements specification)<\/a>&nbsp;indicate what a software system must do and\nhow it must function; they are product features that focus on user needs.&nbsp;<\/p>\n\n\n\n<p>As an SRS document contains a detailed description of\nsoftware requirements and lays the groundwork for technical teams, investors,\nmanagers, and developers, delineating functional requirements is a big part of\nwriting it.<\/p>\n\n\n\n<p>There are several methods to write functional\nrequirements, but the most common method is by constructing user stories and\nusing&nbsp;<em><strong>user story formats<\/strong><\/em>: as a ___, I want to be able to ___ so that ___.<\/p>\n\n\n\n<p>For example:<em>&nbsp;as\na customer, I want to be able to view all the top products so that I can choose\nthe best one that suits me.<\/em><\/p>\n\n\n\n<p>The above example&#8217;s technical function is a feature that\nenables customers to view the top products.<\/p>\n\n\n\n<p>As you see, user stories put the actual end-users first\nby considering their needs and acting as their counterpart, and this\neffectively specifies a software product&#8217;s necessary functional requirements\nsince they focus on user needs.<\/p>\n\n\n\n<p><em>Read&nbsp;<\/em><a rel=\"noreferrer noopener\" href=\"https:\/\/winatalent.com\/blog\/2020\/01\/what-is-epic-and-user-story-in-agile-methodology\/\" target=\"_blank\"><em>what user stories and epics are<\/em><\/a><em>&nbsp;in detail in another blog post.&nbsp;<\/em><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Different types of functional requirements in an SRS document are:<\/strong><\/h5>\n\n\n\n<ul><li><strong>Business rules<\/strong><\/li><\/ul>\n\n\n\n<p>What do you want your system to do? What are\nthe features you need so you can achieve your goals?<\/p>\n\n\n\n<p>You need to define every system activity for\neach function within the system and address all functional requirement types.\nThat&#8217;s why this section will probably be the longest amongst the others as many\nrequirements may fall under this categorization.&nbsp;<\/p>\n\n\n\n<ul><li><strong>Transaction corrections, adjustments, and cancellations<\/strong><\/li><\/ul>\n\n\n\n<p>These requirements examine every transaction&#8217;s\nentry, changing, deleting, canceling, and error checking.&nbsp;<\/p>\n\n\n\n<ul><li><strong>Authentication functions<\/strong><\/li><\/ul>\n\n\n\n<p>They concern the information users share with\nthe system and their authentication level.<\/p>\n\n\n\n<ul><li><strong>Authorization levels<\/strong><\/li><\/ul>\n\n\n\n<p>These functions determine various system\naccess levels and decide who can CRUD (change, read, update, or delete)\ninformation.<\/p>\n\n\n\n<ul><li><strong>Audit tracking<\/strong><\/li><\/ul>\n\n\n\n<p>Audit tracking is the process of tracking\ncritical data.<\/p>\n\n\n\n<ul><li><strong>External interfaces<\/strong><\/li><\/ul>\n\n\n\n<p>These functions concern the external interface\nof systems other than the main system.<\/p>\n\n\n\n<ul><li><strong>Certification requirements<\/strong><\/li><\/ul>\n\n\n\n<p>Your organization might require certifications\nto work on the system, such as security certifications.<\/p>\n\n\n\n<ul><li><strong>Searching\/reporting requirements<\/strong><\/li><\/ul>\n\n\n\n<p>This section of requirements will tell you how\nusers can search and retrieve data.<\/p>\n\n\n\n<ul><li><strong>Historical data<\/strong><\/li><\/ul>\n\n\n\n<p>You will have a growth of data if your\ndatabase is dynamic, so you need to define storage requirements to accommodate\nthese data.<\/p>\n\n\n\n<ul><li><strong>Archiving<\/strong><\/li><\/ul>\n\n\n\n<p>Your system&#8217;s data may grow beyond your\nstorage capacity, so the projects must have the capability to archive the data\nfor long-term storage.&nbsp;<\/p>\n\n\n\n<ul><li><strong>Compliance, legal, or regulatory requirements<\/strong><\/li><\/ul>\n\n\n\n<p>These are laws, regulations from the\ngovernment, and even internal policies that the organizations and their systems\nmust follow.<\/p>\n\n\n\n<ul><li><strong>Algorithms&nbsp;<\/strong><\/li><\/ul>\n\n\n\n<p>Algorithms capture any formulas or\nmanipulations of data elements that need to occur.<\/p>\n\n\n\n<ul><li><strong>Database<\/strong><\/li><\/ul>\n\n\n\n<p>The elements and formats you should use when\ndefining what data needs storing in a system.<\/p>\n\n\n\n<ul><li><strong>Backup and recovery<\/strong><\/li><\/ul>\n\n\n\n<p>You will need this function in case your system crashes and wipes out all your data.<\/p>\n\n\n\n<p><em>If you want to learn more about functional requirements, you can check out&nbsp;<\/em><a rel=\"noreferrer noopener\" href=\"https:\/\/books.google.com\/books?id=2OtNDQAAQBAJ&amp;pg=PA84&amp;lpg=PA84&amp;dq=Business+Rules+Transaction+corrections,+adjustments+and+cancellations+Administrative+functions+Authentication+Authorization+levels+Audit+Tracking+External+Interfaces+Certification+Requirements+Reporting+Requirements+Historical+Data+Legal+or+Regulatory+Requirements&amp;source=bl&amp;ots=cgIbpvGznS&amp;sig=ACfU3U0jJWExE4D5ND8VxrNSrCMbzfTVTw&amp;hl=en&amp;sa=X&amp;ved=2ahUKEwj6w8Co_KjpAhVKGTQIHZBaA9cQ6AEwAXoECAoQAQ#v=onepage&amp;q&amp;f=false\" target=\"_blank\"><em>Requirements Writing for System Engineering by George Koelsch<\/em><\/a><em>&nbsp;on Google Books.<\/em><\/p>\n\n\n\n<p>But how to write specifications when you know all the necessary <strong><a href=\"https:\/\/y-sbm.com\/blog\/software-requirement-specification\">software requirements<\/a><\/strong>? <\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Functional requirements examples<\/strong><\/h5>\n\n\n\n<p>The following functional requirements examples are taken from our\nestimation document sample. You can <a href=\"https:\/\/winatalent.com\/estimate#enquiry\">download the full PDF for free on\nWINaTALENT&#8217;s website<\/a>.<\/p>\n\n\n\n<p>The project is a local job-finding website where applicants create a profile, upload their resume, view available job opportunities, and apply for them. <\/p>\n\n\n\n<p>The other party is the employers that purchase accounts to post new jobs and receive requests and resumes.<\/p>\n\n\n\n<ul><li>User story 1: as an applicant, I must be able to register and enter\nthe website<\/li><\/ul>\n\n\n\n<p>Functional requirements:<\/p>\n\n\n\n<ol><li>Sign-up\nand register page<\/li><li>Logging\nin with Google and its verification <\/li><li>Phone\nnumber verification <\/li><li>An\n&#8220;I forgot my password&#8221; section that sends a link to the verified\nemail<\/li><\/ol>\n\n\n\n<ul><li>User story 2: as an applicant, I must be able to conduct a resume on the website and edit and print it<\/li><\/ul>\n\n\n\n<p>Functional requirements:<\/p>\n\n\n\n<ol><li>Completing,\nediting, adding, and deleting different fields in the resume<\/li><li>Downloading\nand printing the resume<\/li><li>Displaying\nthe resume&#8217;s completion progress<\/li><\/ol>\n\n\n\n<p>User story 3: as an applicant, I must be able to view job\nopportunities and explore them by using different filters.<\/p>\n\n\n\n<p>Functional requirements:<\/p>\n\n\n\n<ol><li>Applicant&#8217;s dashboard page<\/li><li>A page with a list of the posted jobs <\/li><li>A feature to filter and organize the posted jobs based on skill, date, and other descriptions<\/li><li>A feature that enables applicants to explore different jobs and organize them based on company, scale, pay rate, or other descriptions<\/li><\/ol>\n\n\n\n<p><\/p>\n\n\n\n<p>Since <a href=\"https:\/\/zenexmachina.com\/waterfall-vs-agile-a-knowledge-problem-not-a-requirements-problem\/\">a lack of proper requirements specification causes 68% of IT projects&#8217; failure<\/a>, we at <a href=\"https:\/\/winatalent.com\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"winatalent\">WINaTALENT<\/a> pay extra attention to this step of our SRS and estimation document writing. <\/p>\n\n\n\n<p>So, lean on us to manage your project and find the perfect talent and specialist on our platform. <\/p>\n\n\n\n<p><\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><a href=\"https:\/\/winatalent.com\/auth\/client\"> Sing Up Now for FREE. <\/a><\/h5>\n","protected":false},"excerpt":{"rendered":"<p>Functional requirements&nbsp;in an&nbsp;SRS document (software requirements specification)&nbsp;indicate what a software system must do and how it must function; they are product features that focus on user needs.&nbsp; As an SRS document contains a detailed description of software requirements and lays the groundwork for technical teams, investors, managers, and developers, delineating functional requirements is a big [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":737,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[21],"tags":[57,66],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Are Functional Requirements? 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